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How To: Add a Meeting Room

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Introduction

A meeting room resource is a fundamental object within the Synergy SKY platform. Synergy SKY monitors the rooms' calendars, collect data from the room utilization etc.

 

This article will guide you how to add meeting rooms

 

Prerequisites

Microsoft Exchange

The service account requires Full Calendar Access to these rooms when you have configured your installation with Exchange.
Google Calendar You need a properly configured Google Service account along with correctly set Calendar scopes

 

Configuration Reference

 

Step by Step Guide

Add a Meeting Room

  1. Under GENERAL SETTINGS > Rooms
  2. Click ADD ROOMS and wait for available rooms lists to load. The Room list dropdown contains available room lists in your Exchange or Google environment. You can choose to either add rooms from the selected room list or to add rooms manually by providing the room's name and email address.
    mceclip0.png

  3. Use the dropdown to find a specific Room List, or search for a specific room by name or address
  4. When you find the rooms you wish to add, click them to select, then click ADD SELECTED ROOMS
    generalsettings_availablerooms.png

  5. The selected rooms will show in the Rooms listmceclip1.png

  6. Click SAVE CHANGES

 

Edit a Meeting Room

If you would like to postpone the monitoring of certain rooms, you can simply make sure that the Enabled switch is OFF or set the Room status to OFF (refer to the below screenshot).

You can click Edit on a room to provide more details about it.

mceclip3.png

 

This table explains the fields and buttons on the Available rooms window:

Field name Description
Room status

Whether or not to monitor this room resource's calendar.
Preferred VMR Pool Specifies which VMR Pool that should be used when this room is invited into a meeting. If this room's VMR Pool has a higher priority than the other rooms that have been invited to the same meeting, this VMR Pool will be used. For more information on VMR Pools, refer to this guide.
Unbooking policy

This is the selected policy that will apply if nobody shows up in the meeting room. You can read more about policies in this guide.
Attached videosystem If the meeting rooms contains a video endpoint that is already added in the Video Systems tab, the video endpoint can be associated with the meeting room by selecting it from this dropdown.
Size This is meta data for the seat capacity of the meeting room
Sensors Available sensors will appear in this list of sensor. Find the correct sensor in the list and click Add to associate the sensor with the meeting room. You can follow this guide to configure the supported sensors.

 

 

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